The executive’s business includes (but is not restricted to):

• Ensures Cities on Volcanoes are organised every two years, on a non IAVCEI/IUGG year including:
  • Announces the call for proposals for the next COV
  • Administers the proposal process (as per separate procedure on vHub)
  • Votes on and selects the next host and announces this
  • Provides advice to conference organisers as needed, and prompts them to keep to a timeline as needed.
  • Liaises with IAVCEI and the next conference organisers while a COV is in development
  • Promotes improvements to COV meetings and their benefit over time, including
    • More local and global inter-disciplinary participation.
    • Long-term involvement and ongoing engagement with meeting alumni.
• Reports to IAVCEI for Volcanic Ashfall Impacts Working Group, and liaison with that group ad hoc
• Reports to IAVCEI for the SpringerOpen Journal of Applied Volcanology, and liaison with the Editor in Chief ad hoc
• Liaises with the other commissions in the Mitigation of Volcanic Disasters Liaison Committee (see below)
• Maintains online resource exchange/clearinghouse for public education and teaching resources at vHub
• Maintains a membership list as the commission members on vHub
• Sends a regular newsletter and ad-hoc emails to members as needed
• Holds an executive meeting at each IAVCEI and IUGG assembly.
• The immediate past Leader will be an ad hoc regular Executive member for the following term to facilitate transition of the business of the Commission.
• Organises four yearly elections as follows:
  • Commence every four years at least a month before IAVCEI scientific assembly
    • Elections are ratified at the IAVCEI scientific assembly because (a) an existing executive is needed throughout COV meetings to assist as needed and (b) a larger proportion of CaV members are likely to be present at IAVCEI than IUGG because of the applied (including non-scientist) collaboration of the commission.
  • Email the membership to check addresses are up to date
  • Email the volcano listserv to check members all received the ‘check’ email, and that they should update their details on vHub if they did not
  • Call for nominations from members for the executive, with a deadline noting:
    • Five members, including one leader, one past leader. A goal is to have at least one executive representative from Latin America if one or more is nominated.
  • Call for votes from members with a deadline.
    • Each member can vote for up to four executive member nominees, including  indicating a preference for the leader
  • Tally the votes
  • Announce the results to new executive, and invite them and ratify at the scientific assembly.
  • Announce results to all members.
• The Executive Committee will appoint a Leader amongst themselves, taking into account the preferences from the members vote.  The Executive Committee will also appoint a secretary to assist with business of the Commission (typically external).

Mitigation of Volcanic Disasters Liaison committee

Researchers should cite this work as follows:

• Tom Wilson (2017), "Cities and Volcanoes Commission of IAVCEI Terms of Reference -- 10 July 2017," https://theghub.org/resources/4172.

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