Cities and Volcanoes Commission of IAVCEI Terms of Reference -- 10 July 2017

By Tom Wilson

University of Canterbury

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The executive’s business includes (but is not restricted to):

  • Ensures Cities on Volcanoes are organised every two years, on a non IAVCEI/IUGG year including:
    • Announces the call for proposals for the next COV
    • Administers the proposal process (as per separate procedure on vHub)
    • Votes on and selects the next host and announces this
    • Provides advice to conference organisers as needed, and prompts them to keep to a timeline as needed.
    • Liaises with IAVCEI and the next conference organisers while a COV is in development
    • Promotes improvements to COV meetings and their benefit over time, including
      • More local and global inter-disciplinary participation.
      • Long-term involvement and ongoing engagement with meeting alumni.
  • Reports to IAVCEI for Volcanic Ashfall Impacts Working Group, and liaison with that group ad hoc
  • Reports to IAVCEI for the SpringerOpen Journal of Applied Volcanology, and liaison with the Editor in Chief ad hoc
  • Liaises with the other commissions in the Mitigation of Volcanic Disasters Liaison Committee (see below)
  • Maintains online resource exchange/clearinghouse for public education and teaching resources at vHub
  • Maintains a membership list as the commission members on vHub
  • Sends a regular newsletter and ad-hoc emails to members as needed
  • Holds an executive meeting at each IAVCEI and IUGG assembly.
  • The immediate past Leader will be an ad hoc regular Executive member for the following term to facilitate transition of the business of the Commission.
  • Organises four yearly elections as follows:
    • Commence every four years at least a month before IAVCEI scientific assembly
      • Elections are ratified at the IAVCEI scientific assembly because (a) an existing executive is needed throughout COV meetings to assist as needed and (b) a larger proportion of CaV members are likely to be present at IAVCEI than IUGG because of the applied (including non-scientist) collaboration of the commission.
    • Email the membership to check addresses are up to date
    • Email the volcano listserv to check members all received the ‘check’ email, and that they should update their details on vHub if they did not
    • Call for nominations from members for the executive, with a deadline noting:
      • Five members, including one leader, one past leader. A goal is to have at least one executive representative from Latin America if one or more is nominated.
    • Call for votes from members with a deadline.
      • Each member can vote for up to four executive member nominees, including  indicating a preference for the leader
    • Tally the votes
    • Announce the results to new executive, and invite them and ratify at the scientific assembly.
    • Announce results to all members.
  • The Executive Committee will appoint a Leader amongst themselves, taking into account the preferences from the members vote.  The Executive Committee will also appoint a secretary to assist with business of the Commission (typically external).


Mitigation of Volcanic Disasters Liaison committee

Statistics in Volcanology

Cities and Volcanoes

World Volcano Observatories

International Volcanic Health Hazard Network

Also exists outside of IUGG

Tephra Hazard Modelling

Volcanism and the Earth's Atmosphere


Volcanic Hazards

 Global Volcano Model (outside IUGG)


Cite this work

Researchers should cite this work as follows:

  • Tom Wilson (2017), "Cities and Volcanoes Commission of IAVCEI Terms of Reference -- 10 July 2017,"

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